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Microsoft Word 2003 Bibliography Sample

Now that you've given placeholder text to the elements in your document, let's lock it down so that only specific areas will be editable. On the Tools menu, select Protect Document. The Protect Document task pane is displayed.

Figure 12. The Protect Document task pane


Here you can lock down the formatting of a document, and you can lock down the editing of a document.

Formatting restrictions: This option allows you to lock the document down so that no direct formatting is allowed, and only styles that you specify can be used to format a document. We will not use this feature in this article.

Editing restrictions: Here you can specify what level of editing you want to allow on your document. For this article, we will make the entire document read only, and then unlock certain portions we want people to edit.

  1. Select the Allow only this type of editing in the document checkbox and then select No changes (Read only) from the drop-down menu.

  2. Select the contents of the <to> element and select the Everyone check box in the Protect Document pane. You have now given permission for everyone to edit the contents of the <to> element.

  3. Now, let's start enforcing protection. Click Yes, Start Enforcing Protection at the bottom of the Protect Document pane.

  4. You will be asked if you want to enter a password. This is optional so press OK.

    Figure 13. Start enforcing protection dialog box


You should now see that the contents of the <to> element are shaded yellow. This is the only area that you can currently edit. You will not be able to delete any of the XML tags, or edit any of the other content. This is a nice way to make sure that people don't accidentally delete the structure you have applied when they are filling out your template.

Figure 14. Document with to element protected


Add a citation after a quote

  1. On the References tab , in the Citations & Bibliography group, click the arrow next to Style.

  2. Click the style that you want to use for the citation and source. 

  3. Click at the end of the sentence or phrase that you want to cite. 

  4. Click Insert Citation and then select Add New Source

  5. In the Create Source box, type in the citation details, and then click OK.

When you've completed these steps, the citation is added to the list of available citations. The next time you quote this reference, you don't have to type it all out again, just click Insert Citation and select the citation you want to use.

Create a bibliography from your sources

If you want to create a bibliography from your sources, do the following:

  1. Click where you want to insert a bibliography. Typically, they are at the end of a document. 

  2. On the References tab, in the Citations & Bibliography group, click Bibliography.

Similar to the Table of Contents builder in Word, you can select a predesigned bibliography format that includes a title, or you can just click Insert Bibliography to add the citation without a title.

If you want to learn more about using citation placeholders and editing sources, take a look at Create a bibliography. Or, if you want to export your bibliography sources to another computer, check out this post on the Microsoft Word blog.